EffectiveOffice


AIGO Bussines System Company has introduced a new offer in its product range, the Effective Office, an innovative approach to office operations management.

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Documents are at the core of any modern business. Companies have managed to modernize many operating procedures, but have missed to do the same with document management.
Creators of the EffectiveOffice solution looked into the reasons for this and managed to pinpoint what the problem was. Document management solutions should be simple and user-friendly in order to be easily and seamlessly applicable in your business.
What can you expect from EffectiveOffice?
You can expect to achieve a synthesis of this system with your existing work processes, archiving, management and distribution of information throughout your organisation.
EffectiveOffice provides: improved productivity, lower document costs and safe and secure web access to company information, improved management of business processes, shorter response time and improved user service.

DOCUMENT PROCESSES MANAGEMENT IS ART IN ITSELF

Orderly office operations are precondition for successful key decision making

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EffectiveOffice enables maintenance of single records of all incoming mail in your company, which can be simply and electronically shared with your co-workers.
Contracts saved in a digital form shall be safely and securely stored and yet always available for viewing and inspection to responsible persons in charge. EffectiveOffice will notify the authorized person before the specified deadline of the expiry of an agreement or alternatively of any activity required that is approaching its deadline.
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Incoming invoices will be converted in a digital form and shared with different staff members holding different authorisations and authorisations’ levels for approval, or to other responsible persons. The invoice payment process can be monitored from the receipt and confirmation to payment effectuating in the financial sector. Upon completion of all the tasks relating to a specific invoice or upon invoice payment, invoice payment shall be closed and the person responsible for payment confirmation shall receive a relevant notification.

Before going to a business trip, the employee can initiate the request for the business trip and send it to his/her superior officer. Upon approval, the business trip form processing procedure will be initiated, and it will remain open until the employee’s return from the business trip and his/her completing of the travel order with the required documents. The travel order will then be forwarded for inspection and processing to the relevant person in charge of confirmation and repayment of expenses.
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Recording of employees’ vacations and of their relevant vacation applications, approvals and completed vacations’ records are all performed in a single place. Maintenance of sick leave records is performed similarly. An application needs to be initiated and it will remain open until the employee has resumed working following the sick leave. The sick leave shall be closed by means of a scanned sick leave report.

EffectiveOffice additionally provides offers’ and bids’ monitoring in the company. For each offer received, the responsible person will specify whether it is adequate or not, and based on that, it shall be accepted or rejected and the system shall then automatically notify the person submitting the offer of the outcome. When his/her offer is selected as the adequate offer among those received, the person that submitted it will receive the relevant notice of such selection, and the entire procedure will be closed.
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Would you like to get additional information on the functional advantages of introduction of this system in your business and about various benefits available for your?
Do feel free to get in touch with Aigo Bussines System staff for additional info and visit our website at www.effectiveoffice.rs

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